Executive Assistant to the Group Supply Chain Director
Frimley Based (Mainly remote with occasional site vists)
£26.70 per hour Umbrella OR £23.53 per hour PAYE Inside IR35
3 Month Contract initially.
This is a great opportunity to work within one of the UK's leading Defence organisations based In Frimley. Manly remote with occasional site visits.
Typical duties include (but are not limited to): (suggested 5-10 bullets/statements, indicative of the role at this level)
- Provide efficient, responsive, and confidential Executive Assistant support to a Senior Executive, ensuring that the priorities of the Executive are actioned and achieved.
- Organise and summarise papers and reports, conducting additional research where necessary, to ensure that the Executive is in possession of all relevant background information needed.
- Manage all incoming communications (mail, telephone calls and messages); draft responses; redirecting where appropriate; obtaining additional information as necessary.
- Ensure efficient management of the Executive's diary. E.g. schedule appointments, travel itineraries and accommodation requirements, ensuring optimum use of the Executive's time.
- Utilise detailed business and organisational awareness to ensure effective engagement with senior executives and external contacts on behalf of the Executive.
- Will be required to manage and process the Executives expenses / invoices. Including budget management where directed by the Executive.
- May be required to support and / or deliver additional delegated responsibilities on behalf of the Executive e.g. Data lead, SHE, BCM, etc.
- Coordinate team project and cyclical activity into an integrated plan and schedule, and provide business support to align and integrate work plans.
- May, on occasion, be required to perform ad-hoc project work as directed by the Executive.
Knowledge:
- Have experience of providing Confidential / Executive Assistant support to an Executive, or significant experience of providing an administrative service.
- Have experience of building and maintaining effective and professional relationships with senior Executives, and internal and external stakeholders at all levels within an organisation.
- Have a thorough understanding of how to deal with confidential information/issues, and how to record / store this confidential information appropriately.
- Have good understanding of the Company, its structure and relevant procedures.
- Have good knowledge of the key senior stakeholders for the executive are, including having a good awareness / understanding of the Management / Leadership team.
- Developed and strong administrative skills. Including preparation of documentation for review at Business Management Committee / Functional Council meetings, to the required format and standards.
- Excellent IT Skills - Advanced knowledge of MS Office (PowerPoint, Outlook, Word, Excel), able to touch-type.
- Experience of using digital communication mediums.
- Good working knowledge of relevant company IT systems.
- Strong problem-solving skills:
- Identify problems through basic analysis and recommend underlying issues / causes.
- Will problem solve by making judgements based on practice and previous experience.
- Demonstrable SMART (Specific, Measurable, Achievable, Realistic and Timed) time management skills
- Effective communication skills, with the ability to communicate with tact and diplomacy, with all levels of internal and external stakeholders.
- Able to effectively articulate information in a logical and concise way that is appropriate to the intended audience.
- Capable of managing confidential and sensitive information (business and personal) and act with tact, total discretion and sensitivity at all times.
For more information please contact Lauren Morley at JAM Recruitment or click apply.
